A. Contact Appropriate Personnel
When a member of the Library staff encounters an emergency, the first response should always be to contact the Department of Public Safety
When the library is closed, disaster will be detected from the outside. In this case the Department of Public Safety will notify appropriate library staff. The Department of Public Safety maintains a list of emergency contact personnel from the library.
B. Stabilize the Situation
When appropriate, library staff should take steps to limit potential damage while waiting for emergency personnel to arrive. Such steps include:
No cleanup or salvage work should be attempted until the situation is stable and a damage assessment has been made.
C. Determine the Level of Disaster
In all emergencies the Dean of the Library and the Emergency Response Team leaders will be contacted. On the basis of an initial assessment they will determine what other library staff should be notified. For minor problems no additional help may be necessary. For more serious problems members of the library Administration and other appropriate staff will be notified. Major disasters will involve the entire staff as directed by the Emergency Response Team.
POSITION |
Response Coordinator - the public face of the library; responds to University and media inquiries |
ERT Leader - coordinates actual response activities and manages workflow; keeps Response Coordinator informed of activities; communicates with Physical Plant regarding library needs |
Supply Officer - keeps emergency response cabinets stocked; assemble and distribute necessary supplies and equipment; arrange for replenishment of supplies as needed; arrange for food for work crews. |
Lead Packer - trains and supervises volunteers in handling and packing materials |
Recorder - inventory and record destroyed and damaged materials; arrange for photographing of damage and recovery. Separate lists should be created for destroyed materials, materials to be repaired in-house, materials sent off-site for freezing, and those to be sent to the commercial bindery. |
Staff Coordinator - Gathers the people necessary for salvage operations, sets schedules, and assigns workers to appropriate tasks as needed. |
Responsibilities of the Emergency Response Team:
To assist with any emergency response, staff members need to be appropriately clothed and equiped for their own safety.
The library owns some safety equipment and supplies.